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Manage Multiple PGs from One Dashboard
TrackMyPG uses a PG switcher in the dashboard: each property keeps its own rooms, tenants, invoices, payments configuration, and reports. Plan limits (Basic vs Pro vs Enterprise) define how many PGs and which collaboration features you can use.
- PG switcher
- Isolated data
- Team invites
- Reports per PG
Switching context does not merge data between buildings — you avoid accidental cross-posting of tenants or invoices between sites.
- 1 login
- many properties
- Isolated
- data per PG
- Role invites
- Pro & Enterprise
- Reports
- per property
The problem
What PG owners struggle with today
Most PG operators still coordinate tenants, rent, and documents across Excel, WhatsApp, and paper registers. That works until bed count, staff handovers, or month-end reconciliation expose gaps nobody can audit quickly.
- Excel sheets and WhatsApp threads become the unofficial ledger
- Duplicate tenant rows after busy move-in weekends
- ID copies and agreements scattered across phones and folders
- Payment screenshots without invoice IDs at month-end
- Room swaps that never update the “master” occupancy tab
- Owners cannot see outstanding rent without calling the desk
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
One workbook per site
PG switcher with isolated data per property
Password sharing
Role invites on Pro/Enterprise
Cross-posted tenants
Data partitioned by PG — no accidental merges
Per-site gateways
Gateway state tracked per PG
Consolidation delays
Export reports per site from one login
Feature deep dive
What you get in the product
Every capability below ships in TrackMyPG today — no roadmap promises, no fake automation.
Isolated per property
Each PG keeps its own rooms, tenants, invoices, and gateway state.
Reporting and dues stay trustworthy per site.
- No cross-posting
- Independent inventory
- Clean per-PG numbers
Team access on higher plans
Invited roles map to modules without sharing one owner password.
Managers and accountants see only what you grant.
- Granular module access
- Scoped to assigned PGs
- Pro & Enterprise
Reports per PG
Run revenue, outstanding, and occupancy exports for the active property.
Consolidate by switching and repeating.
- Switch context
- Export each site
- No CSV merging
One login, many sites
Operators running several hostels manage context switches, not branch spreadsheets.
Scale without losing visibility.
- Fast PG switcher
- Consistent workflows
- Grows with you
Workflow
Step-by-step in TrackMyPG
The same flow your desk runs every month — from tenant to report.
Add tenant
Create a profile with contact, stay dates, and documents your process requires.
Assign room or bed
Map the tenant to physical inventory with per-room or per-bed rent.
Generate invoice
Raise rent bills with PDF download and clear paid vs unpaid status.
Track payment
Mark cash or bank paid, or collect online after gateway onboarding.
Monitor occupancy
See which beds are occupied from the same data that drives billing.
Generate reports
Export revenue, outstanding, tenant, and occupancy views for owners.
Benefits
Measurable outcomes on the ground
Isolated per property
Operational data stays partitioned by PG so reporting and dues stay trustworthy per site.
Team access on higher plans
Invited roles map to tenants, rooms, invoices, payments, and reports without sharing one owner password.
Reports per PG
Run revenue, outstanding, and occupancy exports for the active property, then switch and repeat.
One login, many sites
Operators running several hostels or PGs manage context switches instead of juggling spreadsheets per branch.
Outcomes
What operators report after adoption
- Less manual reconciliation between chat, sheet, and register
- Fewer payment disputes with invoice PDFs tenants reference
- Faster tenant onboarding when rooms and billing connect day one
- Higher occupancy visibility without walking every floor
- Reduced owner follow-up calls when desk uses one ledger
Compare
Manual vs Excel vs TrackMyPG
The same PG tasks, three ways to run them. See exactly where structured software pulls ahead.
| Task | Manual / registers | Excel sheets | TrackMyPG |
|---|---|---|---|
| Tenant records | Notebook & register rows | Rows that drift out of sync | Searchable profiles linked to rooms |
| Rent invoices | Hand-written or ad hoc PDFs | Manual template per tenant | In-app invoices with PDF + status |
| Payments | UPI screenshots in chat | Paste amounts into cells | Payments tied to invoice IDs |
| Occupancy | Whiteboard or memory | A “master” tab nobody trusts | Live room & bed mapping |
| Outstanding dues | Recalculated over phone calls | Fragile pivot tables | Outstanding Payments report |
| Month-end reports | Hours of manual totals | Copy-paste + formulas | One-click Excel / PDF export |
Feature ecosystem
Works with the rest of TrackMyPG
Each module shares the same tenant, room, and invoice data — so your operations stay connected end to end.
Explore related guides
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