Ready to run your PG with less chaos?
Teams managing multiple PGs and hostels
TrackMyPG is built around a PG switcher, per-PG data, and invited users with roles (e.g. Admin, Manager, Accountant, Viewer). User invitations are available on Pro and Enterprise plans — Basic is intended for a single owner-operated PG without invites.
Built for property management software india workflows in India — rooms, tenants, invoices, and collections in one app.
Who this is for
Is TrackMyPG right for you?
- Managers running several PGs or hostels for owners
- Operations teams standardising billing across sites
- Accountants needing per-property exports
- Growing portfolios outgrowing spreadsheet consolidation
Challenges
Common challenges
- Each site uses different spreadsheets or WhatsApp groups
- Owners ask for consolidated rent and dues without waiting days
- You need staff to see only what their job requires
- Payment gateway onboarding is owner-led but must be traceable per PG
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Different sheet per site
PG switcher with isolated data per property
Owner reporting delays
On-demand reports per PG — revenue, outstanding, occupancy
Over-sharing logins
Role invites on Pro/Enterprise with module scope
Gateway per owner
Track onboarding status per PG in Gateway screen
Audit requests
Invoice-linked payments and export paths
Staff turnover
Structured records survive clerk changes
A typical day
A realistic day using TrackMyPG
Not a fantasy automation story — how owner-led teams actually run billing.
Switch PG context; review outstanding for Site A before site visit.
Verify room map matches physical beds; update assignments.
Approve invoices or mark payments flagged by desk staff.
Switch to Site B; repeat collections workflow.
Export reports per PG for owner pack; no manual CSV merge.
Features
Modules this persona uses most
Rollout
How teams adopt TrackMyPG
Align each property in the app
Create or switch PGs from the dashboard; each PG has its own rooms, tenants, invoices, and payment integration state.
Invite team members on supported plans
On Pro or Enterprise, use User Invites so managers or accountants get module-level access instead of sharing one login.
Standardise invoicing and payments
Same invoice and mark-paid patterns across sites; online rent where each PG has completed gateway onboarding.
Export and report
Use Reports (revenue, outstanding, tenant list, occupancy, monthly summary) per PG to answer owner questions from live data.
Outcomes operators care about
Per-PG clarity
Switch context by property without mixing tenant or invoice data between buildings.
Role-based access
Predefined roles map to modules like tenants, rooms, invoices, payments, and reports — reduce accidental over-sharing.
Less manual consolidation
Fewer CSV merges when reports and dashboards already sit on the same database as operations.
ROI
Business impact operators care about
- Hours saved at month-end when outstanding is one report, not a spreadsheet merge
- Reduced follow-up effort when invoice status replaces chat scrollback
- Better visibility for travelling owners via dashboard and exports
- Improved collections when every payment ties to an invoice ID
- Fewer deposit and move-out mistakes with history on the tenant record
Upgrade path
When you should upgrade from Excel
Spreadsheets fail when two people edit the same file, invoice numbers live in WhatsApp, or month-end outstanding takes hours.
TrackMyPG fits when you need structured invoices, bed-level occupancy, and reports owners trust without visiting the desk.
Pilot on one property: one billing cycle, compare outstanding report to your sheet, then migrate active tenants.
Read TrackMyPG vs Excel →Scale
How operations change by bed count
20 beds
Owner-led: one login, simple invoice cycle, optional online pay after gateway setup.
50 beds
Desk staff mark-paid daily; owner reviews outstanding weekly; Excel retired for rent ledger.
100 beds
Pro multi-PG or invites; standardized invoicing; reports export for accountant.
300 beds
Enterprise scale; role-based access; gateway per site; portfolio exports without VLOOKUP.
Related product areas
Comparisons
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