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Smart Rent Payment Reminders for PG Owners
TrackMyPG’s Reminder settings let you turn on auto reminders, choose how many days before the due date they fire, and manage reminder templates for the billing channels enabled on that PG.
- Auto reminders
- Editable templates
- Send now
- Email · SMS · WhatsApp
Scheduled reminders are created from pending invoices and due dates, then processed through the reminder queue so your team can track what is pending, sent, or failed.
- Auto
- before each due date
- Send now
- manual nudge
- Editable
- message templates
- 3 channels
- email · SMS · WhatsApp
The problem
What PG owners struggle with today
Most PG operators still coordinate tenants, rent, and documents across Excel, WhatsApp, and paper registers. That works until bed count, staff handovers, or month-end reconciliation expose gaps nobody can audit quickly.
- Excel sheets and WhatsApp threads become the unofficial ledger
- Duplicate tenant rows after busy move-in weekends
- ID copies and agreements scattered across phones and folders
- Payment screenshots without invoice IDs at month-end
- Room swaps that never update the “master” occupancy tab
- Owners cannot see outstanding rent without calling the desk
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Owner memory-based follow-up
Auto reminders N days before due date
Inconsistent message wording
Editable templates per enabled channel
Urgent nudges
Send reminder now from the reminders queue
Channel sprawl
Email default; SMS/WhatsApp where enabled and wallet-funded
Invoice disconnect
Reminders generated from pending invoices
Feature deep dive
What you get in the product
Every capability below ships in TrackMyPG today — no roadmap promises, no fake automation.
Due-date automation
Set a lead time in days and reminders fire before each invoice due date.
Follow-ups happen consistently, not from memory.
- Configurable lead time
- Built from pending invoices
- Queue shows pending/sent/failed
Editable templates
Manage default wording per channel and personalise with tenant variables.
Professional, consistent messaging.
- Tenant, amount, due date vars
- PG name & month
- Per-channel templates
Manual send-now
Trigger a reminder instantly for pending invoices when follow-up cannot wait.
Escalate without leaving the dashboard.
- One-click send
- Same pipeline as scheduler
- For urgent dues
Channel-aware delivery
Sends follow PG billing channel settings and tenant contact preferences.
Reach tenants where they actually respond.
- Email by default
- SMS / WhatsApp where enabled
- Wallet-backed where applicable
Workflow
Step-by-step in TrackMyPG
The same flow your desk runs every month — from tenant to report.
Add tenant
Create a profile with contact, stay dates, and documents your process requires.
Assign room or bed
Map the tenant to physical inventory with per-room or per-bed rent.
Generate invoice
Raise rent bills with PDF download and clear paid vs unpaid status.
Track payment
Mark cash or bank paid, or collect online after gateway onboarding.
Monitor occupancy
See which beds are occupied from the same data that drives billing.
Generate reports
Export revenue, outstanding, tenant, and occupancy views for owners.
Benefits
Measurable outcomes on the ground
Due-date based automation
Set reminder lead time in days before the due date so payment follow-ups happen consistently instead of relying on memory.
Editable message templates
Manage default reminder wording per enabled channel and personalize messages with tenant, amount, due date, PG name, and month variables.
Manual send-now flow
Operators can trigger reminders instantly for pending invoices from the reminders queue when follow-up cannot wait for the scheduled run.
Channel-aware delivery
Reminder sends follow the PG billing channel settings and tenant contact preferences, with email by default and SMS or WhatsApp where enabled.
Outcomes
What operators report after adoption
- Less manual reconciliation between chat, sheet, and register
- Fewer payment disputes with invoice PDFs tenants reference
- Faster tenant onboarding when rooms and billing connect day one
- Higher occupancy visibility without walking every floor
- Reduced owner follow-up calls when desk uses one ledger
Compare
Manual vs Excel vs TrackMyPG
The same PG tasks, three ways to run them. See exactly where structured software pulls ahead.
| Task | Manual / registers | Excel sheets | TrackMyPG |
|---|---|---|---|
| Tenant records | Notebook & register rows | Rows that drift out of sync | Searchable profiles linked to rooms |
| Rent invoices | Hand-written or ad hoc PDFs | Manual template per tenant | In-app invoices with PDF + status |
| Payments | UPI screenshots in chat | Paste amounts into cells | Payments tied to invoice IDs |
| Occupancy | Whiteboard or memory | A “master” tab nobody trusts | Live room & bed mapping |
| Outstanding dues | Recalculated over phone calls | Fragile pivot tables | Outstanding Payments report |
| Month-end reports | Hours of manual totals | Copy-paste + formulas | One-click Excel / PDF export |
Feature ecosystem
Works with the rest of TrackMyPG
Each module shares the same tenant, room, and invoice data — so your operations stay connected end to end.
Explore related guides
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