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Shared accommodation: clear beds, invoices, and payments
TrackMyPG is not a full community-events or CRM suite — it gives you structured rooms/beds, tenant profiles, invoicing, payment tracking, move-out, and reports. Coliving teams use it where those mechanics match how they bill members.
Built for coliving management software workflows in India — rooms, tenants, invoices, and collections in one app.
Who this is for
Is TrackMyPG right for you?
- Coliving operators billing members on room or bed
- Shared accommodation with frequent room changes
- Micro-sites needing separate PG boundaries
- Teams wanting invoice PDFs members and finance both accept
Challenges
Common challenges
- Member changes rooms but finance still has the old rent on file
- Deposits and rent need a paper trail auditors can follow
- Operators want optional UPI/card flows tied to invoices, not one-off links
- Multiple micro-sites need separate PGs or clear operational boundaries
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Room changes vs finance
Update assignment in Rooms; invoices reflect current bed
Deposit audit trail
Security deposit history with refunds and deductions
Ad hoc UPI links
Invoice-backed online pay after gateway onboarding
Multiple micro-sites
Separate PGs in one account with plan limits
Member disputes
Shared invoice and payment timeline on profile
Occupancy storytelling
Occupancy and summary reports for operators
A typical day
A realistic day using TrackMyPG
Not a fantasy automation story — how owner-led teams actually run billing.
Review move-ins scheduled; prep room assignments.
Profile + bed assignment + first invoice cycle.
Track partial payments on invoice IDs; nudge open balances.
Reassign bed; next invoice uses updated rent mode.
Occupancy + revenue reports for operator review.
Features
Modules this persona uses most
Rollout
How teams adopt TrackMyPG
Reflect your physical layout
Configure rooms and beds with the pricing model that matches how you sell (per room or per bed).
Bill on a schedule you control
Generate invoices with the line items you configure; track paid and unpaid in the Invoices area.
Enable online settlement when ready
Owners complete marketplace payment onboarding per PG; tenants pay against invoice-backed flows where the integration is active.
Use reports for occupancy and cash view
Room occupancy and monthly-style summaries help you explain performance without building models from scratch.
Outcomes operators care about
Transparent billing records
Members and finance share the same invoice and payment history inside the app.
Invoice PDFs
Downloadable invoice documents support formal requests from members or partners.
Operational reporting
Built-in report types focus on rent, dues, tenants, and beds — aligned with what TrackMyPG ships today.
ROI
Business impact operators care about
- Hours saved at month-end when outstanding is one report, not a spreadsheet merge
- Reduced follow-up effort when invoice status replaces chat scrollback
- Better visibility for travelling owners via dashboard and exports
- Improved collections when every payment ties to an invoice ID
- Fewer deposit and move-out mistakes with history on the tenant record
Upgrade path
When you should upgrade from Excel
Spreadsheets fail when two people edit the same file, invoice numbers live in WhatsApp, or month-end outstanding takes hours.
TrackMyPG fits when you need structured invoices, bed-level occupancy, and reports owners trust without visiting the desk.
Pilot on one property: one billing cycle, compare outstanding report to your sheet, then migrate active tenants.
Read TrackMyPG vs Excel →Scale
How operations change by bed count
20 beds
Owner-led: one login, simple invoice cycle, optional online pay after gateway setup.
50 beds
Desk staff mark-paid daily; owner reviews outstanding weekly; Excel retired for rent ledger.
100 beds
Pro multi-PG or invites; standardized invoicing; reports export for accountant.
300 beds
Enterprise scale; role-based access; gateway per site; portfolio exports without VLOOKUP.
Related product areas
Comparisons
Got Questions?
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