Ready to run your PG with less chaos?
PG accounting view from invoices, payments, and reports
TrackMyPG does not yet include a dedicated expense-entry module in the dashboard. What you do have is a consistent financial picture built from rent invoices, payment status, dashboard summaries, five report types, and security deposit history — honest scope for operators comparing “PG accounting software”.
- 5 report types
- Excel + PDF export
- Deposit trail
- Per-PG separation
Monthly revenue, outstanding payments, tenant lists, room occupancy, and monthly summary reports export to Excel or PDF from the Reports screen — use them with your CA for anything beyond rent.
- 5
- report types
- Excel + PDF
- export formats
- Deposit
- trail at move-out
- Per-PG
- financial separation
The problem
What PG owners struggle with today
Operators searching “PG accounting software” often need clarity on what TrackMyPG actually ships: rent-side truth from invoices, payments, and reports — not a full expense ledger.
- Excel sheets and WhatsApp threads become the unofficial ledger
- Duplicate tenant rows after busy move-in weekends
- ID copies and agreements scattered across phones and folders
- Payment screenshots without invoice IDs at month-end
- Room swaps that never update the “master” occupancy tab
- Owners cannot see outstanding rent without calling the desk
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Rent-only blind spots
Revenue and outstanding reports from live invoice data
Deposit confusion
Security deposit history tied to tenants and move-out
Multi-PG merges
Per-PG reports — switch context, export each site
External expense tracking
Export rent reports to your accountant’s tool
Dashboard guesswork
Home dashboard surfaces recent invoices and dues
Feature deep dive
What you get in the product
Every capability below ships in TrackMyPG today — no roadmap promises, no fake automation.
Revenue & dues reports
Built-in report types focus on rent collected and what is still open.
Owners trust month-end numbers without rebuilding sheets.
- Monthly revenue view
- Outstanding payments
- Monthly summary
Dashboard context
The home dashboard surfaces recent invoices and tenants so you see cash health at login.
Spot dues and activity the moment you sign in.
- Recent invoices
- Recent tenants
- At-a-glance dues
Security deposit trail
Security History shows active and closed ledgers — with move-out settlement tying deposits to final checkout.
Final settlements are easier to explain.
- Deposit ledger per tenant
- Settlement at move-out
- Full history after checkout
Per-PG separation
Plan limits keep financial data scoped per property across Basic, Pro, and Enterprise.
Numbers stay trustworthy per building.
- No cross-PG merges
- Switch and export
- Tier-based limits
Workflow
Step-by-step in TrackMyPG
The same flow your desk runs every month — from tenant to report.
Add tenant
Create a profile with contact, stay dates, and documents your process requires.
Assign room or bed
Map the tenant to physical inventory with per-room or per-bed rent.
Generate invoice
Raise rent bills with PDF download and clear paid vs unpaid status.
Track payment
Mark cash or bank paid, or collect online after gateway onboarding.
Monitor occupancy
See which beds are occupied from the same data that drives billing.
Generate reports
Export revenue, outstanding, tenant, and occupancy views for owners.
Benefits
Measurable outcomes on the ground
Revenue and dues reports
Built-in report types focus on rent collected and what is still open — not arbitrary expense categories.
Dashboard context
The home dashboard surfaces recent invoices and tenants so you see cash health at login.
Security deposit trail
Security History ties to your billing permissions — useful when reconciling deposits at move-out.
Per-PG separation
Basic, Pro, and Enterprise PG limits keep financial data scoped per property when you run multiple sites.
Outcomes
What operators report after adoption
- Less manual reconciliation between chat, sheet, and register
- Fewer payment disputes with invoice PDFs tenants reference
- Faster tenant onboarding when rooms and billing connect day one
- Higher occupancy visibility without walking every floor
- Reduced owner follow-up calls when desk uses one ledger
Compare
Manual vs Excel vs TrackMyPG
The same PG tasks, three ways to run them. See exactly where structured software pulls ahead.
| Task | Manual / registers | Excel sheets | TrackMyPG |
|---|---|---|---|
| Tenant records | Notebook & register rows | Rows that drift out of sync | Searchable profiles linked to rooms |
| Rent invoices | Hand-written or ad hoc PDFs | Manual template per tenant | In-app invoices with PDF + status |
| Payments | UPI screenshots in chat | Paste amounts into cells | Payments tied to invoice IDs |
| Occupancy | Whiteboard or memory | A “master” tab nobody trusts | Live room & bed mapping |
| Outstanding dues | Recalculated over phone calls | Fragile pivot tables | Outstanding Payments report |
| Month-end reports | Hours of manual totals | Copy-paste + formulas | One-click Excel / PDF export |
Feature ecosystem
Works with the rest of TrackMyPG
Each module shares the same tenant, room, and invoice data — so your operations stay connected end to end.
Explore related guides
Got Questions?
Everything you need to know about TrackMyPG. Can't find what you're looking for? Contact our support team.
Ready to Simplify Your
PG Management?
Start your 7-day free trial today. Pay ₹1 to activate via Razorpay. Set up your PG in under 5 minutes and see the difference.